Project Grant – Registration Instructions
Equity and Diversity Questionnaire
Please note that you will need to complete the CIHR Equity and Diversity Questionnaire before you can submit your application. Although the questionnaire is not a requirement at the registration stage, we encourage all applicants to complete it well in advance of the eSubmission deadline.
Before you begin
Make sure you have read the Funding Opportunity details.
Make sure you have the following:
You should only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account. Note that all participants must have a validated CIHR PIN prior to initiating the registration process on ResearchNet. For more information on validating CIHR PINs, please click on the link above.
General Registration Process
- Registrations must be prepared, finalized and submitted by applicants using ResearchNet.
- Applicants must preview all components of their registration in order to ensure its completeness. This can be done in ResearchNet using the "Preview" task to ensure that all tasks are complete.
- Registrations must be submitted on or prior to the deadline posted on ResearchNet. This means that the “Consent and Submit” section of the registration must be completed on or before the deadline. CIHR cannot legally accept a registration until the "Consent and Submit Application" section is completed on ResearchNet.
- You do not need to send a paper copy or signature pages to CIHR.
- This document provides general instructions, but it does not necessarily represent an exhaustive list of all information required to complete a registration. You should also read the Funding Opportunity details and should be familiar with CIHR funding policies.
- If you are experiencing technical difficulties with your ResearchNet account, or if you have any questions regarding the registration process, please contact:
CIHR Contact Center
Toll Free: 1-888-603-4178
For service hours, please consult the CIHR Contact Centre’s Contact Us web page.
- Project Grant: Fall 2019 and Spring 2020 Funding Opportunity
- Sex, Gender and Health Research
- Learning for Applicants
- How to complete the Equity and Diversity Questionnaire
- CIHR’s Equity and Diversity Questionnaire: Video
- Peer Review Manual – Project
Tasks Required for Completing a Project Registration
- Identify Participants
- Enter Proposal Information
- Complete Summary
- Enter Budget Information
- Complete Peer Review Administration Information
- Consent and Submit
Information collected in your registration and application will be used to match the most appropriate expert reviewers to the application. This information includes, but is not limited to: Suggested committees, Descriptors, Areas of Science, Methods/Approaches, Study Populations / Experimental Systems, and Summary of Research Proposal. This information will be provided to reviewers to declare their conflicts of interest and level of expertise, also known as ability to review.
Complete the ResearchNet registration
Task 1: Identify Participants
This task collects information on all participants involved in your grant application. Consult the Individual Eligibility Requirements on the CIHR website for more information.
- The Nominated Principal Applicant must remain unchanged between Registration and Application. Other participants can be added, removed, or change roles between Registration and Application.
- A Common CV (CCV) is not required for the registration.
1.1: Participant Information
- By default, the applicant that initiated/opened the registration in ResearchNet is identified as the Nominated Principal Applicant (NPA) for the application.
- The NPA is able to add participants to the application in ResearchNet by:
- Entering their validated CIHR PIN:
- If the participant's PIN is not validated, the participant must login to ResearchNet and select the user tab (name in the top right banner) and select Validate your CIHR PIN.
- Afterwards, the NPA can resume this process.
- Entering their name
- Entering their role and participant type:
- Principal Applicant
- Entering their validated CIHR PIN:
Note: Applicants will be asked to provide their most significant contributions at the Application stage.
Task 2: Enter Proposal Information
This task collects information related to your research project.
Project Title: Provide a title for your research project. The title submitted at Registration is automatically transferred over to the full application, but this title can be changed at the Application stage.
Lay Title: Provide a title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds. Lay titles can change at the Application stage.
Lay Abstract: Using language accessible to a lay audience, Principal Applicants will describe the proposed research, indicating how the proposed research can improve personal health, the health of populations and/or the health delivery system. The character limit for the task is 2,000 characters. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds. Lay abstracts can change at the Application stage.
Institution Paid: The Institution that will administer the funds for your project. Consult the Institutional Eligibility Requirements on the CIHR website for more information.
Partnered/Integrated Knowledge Translation (iKT) Projects
Does your application include a partner and/or a knowledge user?
Please note that the inclusion of a knowledge user on the application does not automatically render the application iKT. If a proposal is not an iKT proposal, then answer “No” to the above question.
Indicate “yes” if your application consists of a knowledge translation or commercialization project and includes a partner and/or a knowledge user. If you answer "yes" to this question, please also indicate which of the following are included in your application:
- A partner and a knowledge user; or
- A partner only; or
- A knowledge user only.
At Registration, you must identify at least one Principal Applicant who is a knowledge user as a participant if your project includes a "partner and knowledge user" or "a knowledge user only". Contributing partner(s), if any, must be identified at Application stage only. Refer to Task 1 for instructions on how to identify participants, including knowledge users.
Applications that are identified as iKT projects will be assessed by both researcher and knowledge user reviewers.
Certification Requirements: If you are awarded a grant, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:
- Agreement on the Administration of Agency Grants and Awards by Research Institutions
- CIHR Funding Policies
Is this a clinical trial?
Does this application contain a randomized controlled trial?
Indicate if this application includes a randomized controlled trial (RCT).
In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?
Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA.
Does this application propose research involving Indigenous peoples?
Indicate if your application proposes research involving Indigenous peoples. This information will be used for statistical purposes only.
Does your proposal address the TCPS 2 - Chapter 9 Research Involving the First Nations, Inuit and Métis Peoples of Canada and Indigenous partnering community/organizational ethical guidelines?
If yes, please explain your engagement with the community in relation to the research proposal, so the reviewers can assess the level of engagement as required by the Tri-Council Policy Statement (TCPS2) – Chapter 9 on Research Involving the First Nations, Inuit and Métis Peoples of Canada and Indigenous partnering community/organization ethical guidelines (limit of 2,000 characters).
Applications with a central focus on carrying out ethical and culturally competent research involving Indigenous peoples, with the intent to promote health through research that is in keeping with Indigenous values and traditions may be reviewed by the Indigenous Health Research (IHR) Committee. The IHR Committee may deem an application eligible for the Iterative Peer Review Process. See the Peer Review Manual – Project for additional information on the iterative review process.
For an application to be considered for review by the IHR committee and for the IHR peer review members to assess the level of engagement as required by TCPS 2 - Chapter 9 on Research Involving the First Nations, Inuit and Métis Peoples of Canada and Indigenous partnering community/organization ethical guidelines, the following steps must be completed:
- Selecting ‘yes’ to the question regarding the TCPS 2 – Chapter 9;
- Providing a detailed justification in the text field to indicate how the project addresses the principles of the TCPS 2 – Chapter 9 (limit of 2000 characters);
- Selecting the Indigenous Health Research (IHR) Committee as the first suggested committee in Task 5.
Please note that at the time of application submission, the research proposal must also explicitly describe engagement with the community in relation to the research. IHR committee will take specific considerations into account when evaluating applications submitted to this committee. Please see Application instructions and Peer review manual - Project for more details. Applications that do not fit with the IHR committee mandate will be reviewed by another committee.
Is sex as a biological variable taken into account in the research design, methods, analysis and interpretation, and/or dissemination of findings?
Is gender as a socio-cultural factor taken into account in the research design, methods, analysis and interpretation, and/or dissemination of findings?
Indicate if gender as a socio-cultural factor is taken into account in this research proposal. For guidance and resources on how to integrate gender as a socio-cultural factor, please consult the CIHR website.
If yes, please describe how sex and/or gender considerations will be integrated into your research proposal (limit of 2,000 characters).
If no, please explain why sex and/or gender are not applicable to your research proposal (limit of 2,000 characters).
Accounting for sex and gender has the potential to make health research more rigorous, more reproducible and more applicable to everyone. As indicated in the Sex, Gender and Health Research, and as with previous competitions, CIHR expects that all applicants will integrate sex and gender into their research designs when appropriate.
Reviewers will be explicitly assessing whether the integration of sex (as a biological variable) and/or gender (as a socio-cultural factor) is a strength, a weakness or not applicable to the proposal. Reviewers will also be prompted to comment on their assessment and asked to provide recommendations to the applicants on how they might improve the strength of their applications with respect to the integration of sex and/or gender. As such, and in addition to the answers you provide for the sex and/or gender -specific questions as noted above, you are asked to include details about how sex as a biological variable and/or gender as a socio-cultural factor is integrated in your research design, methods, analysis and interpretation, and/or dissemination of findings within your research proposal, if applicable.
For guidance and resources how to integrate sex as a biological variable, please consult the CIHR website.
Note: The following six elements will provide CIHR with information on the type of expertise required to review your application.
The lists of Areas of Science, Methods/Approaches and Study Populations/Experimental Systems were derived from applications submitted to CIHR in recent years. This content is monitored and evolves to ensure it continues to reflect the breadth of applications submitted to CIHR. When completing these elements, think about the types of expertise needed to review your application and please select the most appropriate terms.
- Descriptors: Please provide keywords, which describe your research project and are not captured in other categories. These keywords should provide CIHR with information for assigning reviewers with the appropriate expertise to your application.
- Themes: Select a primary theme classification. Indicate up to four theme classifications if the substance of the grant application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.
- Suggested Institutes: Select a primary CIHR Institute whose research mandate is related to the application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this grant application significantly overlaps with the research mandate of more than one Institute.
- Areas of Science: Select a primary area of science from the drop-down menu which reflects the research area and objectives in the grant application. Two additional areas may be selected if the substance of the application significantly overlaps with more than one area of science. If more than one area of science is selected, they will be ranked in the order they are selected. If the additional area(s) of science of your application is (are) not listed, please use the 'Other' selection and indicate the area(s) of science. Consult the Areas of Science reference document for a complete searchable list.
- Methods/Approaches: Select a primary method/approach from the drop-down menu that will be utilized in the work being proposed. Two additional methods/approaches may be selected if the grant application will utilize multiple methods/approaches. If more than one method/approach is selected, they will be ranked in the order they are selected. If the additional method(s)/approach(es) you will be using is (are) not listed, please use the 'Other' selection and indicate the method(s)/approach(es). Consult the Methods/Approaches reference document for a complete searchable list.
- Study Populations/ Experimental Systems: Select a primary study population or experimental system from the drop-down menu which reflects the target study population or experimental system in the grant application. Two additional study populations or experimental systems may be selected if applicable to the application. If more than one study population or experimental system is selected, they will be automatically ranked in the order they are selected. If the additional study population(s) or experimental system(s) you will be using is (are) not listed, please use the 'Other' selection and indicate the study population(s) or experimental system(s). Consult the Study Populations /Experimental Systems reference document for a complete searchable list.
Task 3: Complete Summary
Summarize your research proposal. The research summary will be used to determine which peer review committee will review each application and to match the most appropriate expert reviewers to the application. The research summary is provided to reviewers to declare their conflicts of interest and level of expertise, also known as ability to review.
Applicants should provide a research summary using scientific or technical terms making sure to include the following sections:
- Background and Importance: Provide a brief overview of relevant background information and/or rationale for the proposed research.
- Goal(s) / Research Aims: Indicate the broad goal(s) and specific research aims of the proposed research and clear linkage indicating how they fit the objectives of the funding opportunity.
- Methods / Approaches / Expertise: Provide a brief overview of the methodology and population that will be used to address each of the research aims. This section may also include the nature of the core expertise being brought together to address the proposed research. Information may include important collaborations, within or outside of the research community that will be accessed to achieve the outlined research goals.
- Expected Outcomes: Describe the expected outcomes of the proposed research highlighting the significance of the proposed research and how it will advance knowledge and/or its application to health care, health systems and/or health outcomes.
Note: Your completed summary cannot exceed 3,500 characters (including spaces) or approximately one page. The exact number of characters may vary slightly depending on the type of browser that you are using.
Task 4: Enter Budget Information
This task collects information on the estimated budget for your Project grant.
Total CIHR Requested Amount: Indicate the total amount requested from CIHR for the research project for the entire duration of the grant. You need to provide an estimate of what would be required to support your research project, but no justification is required at this stage. You may change your budget request at the Application stage.
Task 5: Complete Peer Review Administration Information
This task collects information used for the purpose of peer review administration.
Suggested Reviewers for this Application (optional)
Suggest at least 5 Canadian and/or international reviewers that you feel have the expertise to review your application. CIHR reserves the right to make the final selection of reviewers. You should not suggest reviewers in conflict of interest. Consult the Conflict of Interest and Confidentiality Agreement for Peer Reviewers and Peer Review Observers on the CIHR website for more information.
Reviewers to exclude for this Application (optional)
Provide the names of individuals that you feel cannot provide an objective review of your application and specify why these reviewers should be excluded from your application.
Suggest up to two peer review committees (i.e., primary and secondary) that you feel could review your application and include a mandatory justification for each, using a maximum of 750 characters. Your justification(s) will appear as part of the “Preview” task in your ResearchNet registration, allowing you to make modifications prior to submitting your Registration.
Suggested committees must remain unchanged between Registration and Application. If your application overlaps with more than one area of science, please select the peer review committees that best reflect the research area and objectives of your application. CIHR will consult with committee Chairs and Scientific Officers in assigning applications to specific committees, and will make the final decision on which peer review committee will review each application based on the summary of proposed research received during the Registration stage. The final committee selected will not necessarily be your first or second choice.
- Applications including a randomized controlled trial (RCT) as a major component (irrespective of whether or not the applicant self-declared the application as containing an RCT) have specific requirements:
- If the budget requested is less than $250,000 in every project year, applicants may suggest the most relevant discipline-based peer review committee or the RCT peer review committee.
- If the overall budget requested is greater than or equal to $250,000 in any project year, applicants must select the RCT peer review committee.
- Irrespective of the suggested Peer Review Committee, all applications containing an RCT as a major component must be structured according to the RCT headings provided. Use of the RCT headings can help better organize the information required and facilitate the RCT review. Failure to comply with these requirements can negatively impact the evaluation of the application.
In all cases, CIHR will decide on the most appropriate peer review committee based on expertise required for the review.
Specific considerations will be taken into account in review of all applications including RCT.
Specific considerations will be taken into account in the review of applications in the Commercialization committee.
Specific considerations will be taken into account in the review of applications in the Indigenous Health Research committee.
Task 6: Preview
The Nominated Principal Applicant will review all components of the registration to ensure participant information is complete. To mark the preview task as complete, every other task must be marked as complete. The Nominated Principal Applicant must preview the Full Registration Package prior to submitting the registration to CIHR.
Task 7: Consent and Submit
The Nominated Principal Applicant must review and agree to the General Conditions and Consent to Disclosure of Personal Information terms, presented on ResearchNet, before they can submit the registration to CIHR. There are no signature pages required as part of the registration submitted to CIHR.
The Nominated Principal Applicant must click Submit to send the registration to CIHR.
Note that the application will open once your registration has been submitted.
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