Executive Committee: Terms of reference
Reference: Section 10 (1) (a) of the Canadian Institutes of Health Research Act CIHR By-Law - Article 5, section 5.01
Mandate
The Executive Committee ensures the timely and orderly flow of Governing Council business and provides a mechanism for collaboration and coordination of business across Governing Council standing committees.
Chair and membership
The Executive Committee is a standing committee of Governing Council. It consists of the Governing Council Chair, the Vice-Chair who will preside at meetings in the absence of the Chair, plus the Chairs of the Standing Committees of Governing Council. The President is an ex officio member.
Meetings
A minimum of 4 times per year, to be held at the call of the Chair.
Quorum
A majority of its members
Reference
Bourinot's Rules of Order, 4th Edition
Roles and responsibilities
The roles and responsibilities of the Executive Committee include:
- Review and approve the agendas and intended outcomes of items for Governing Council meetings
- Oversee the agenda and content development for Governing Council retreats
Cross-Standing Committee Coordination
- Discuss issues that may require attention of more than one standing committee of Governing Council
The Executive Committee may be asked, from time-to-time, by Governing Council as a whole, any individual member of Governing Council, or the President to address important work of Governing Council in between Governing Council meetings. Such requests will flow through the Chair of Governing Council.
Authority
Section 10 (1) (a) of the Canadian Institutes of Health Research Act
CIHR By-Law - Article 5, section 5.01
The Executive Committee does not have decision-making authority, except for items specifically delegated to them by Governing Council.
The Executive Committee tables recommendations to Governing Council for decision.
Reporting
The Executive Committee will circulate the minutes of its meetings to Governing Council within two weeks of meeting or at the next Governing Council meeting, whichever is first.
The person or persons requesting that the Executive Committee address important work in between Governing Council meetings will also be informed of the outcomes relating to their request.
Evaluation
On an annual basis, a review of the terms of reference and re-affirmation of membership.
Secretariat support
The Executive Committee is supported by the CIHR Governance Secretariat. The Secretariat advises the committee Chair and members, prepares and distributes minutes, and enables timely follow-up of committee meetings and decisions.
Terms of reference
Approved at CIHR Governing Council Meeting of August 31, 2000.
Revised: Governing Council Meeting of March 24-25, 2010.
Revised: Governing Council Meeting of November 17, 2011.
Revised: Governing Council Meeting of June 25, 2013.
Revised: Governing Council Meeting of June 19, 2019.
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