Executive Committee: Terms of reference

Reference: Section 10 (1) (a) of the Canadian Institutes of Health Research Act CIHR By-Law - Article 5, section 5.01

Mandate

The Executive Committee ensures the timely and orderly flow of Governing Council business and provides a mechanism for collaboration and coordination of business across Governing Council standing committees.

Chair and membership

The Executive Committee is a standing committee of Governing Council. It consists of the Governing Council Chair, the Vice-Chair who will preside at meetings in the absence of the Chair, plus the Chairs of the Standing Committees of Governing Council. The President is an ex officio member.

Meetings

A minimum of 4 times per year, to be held at the call of the Chair.

Quorum

A majority of its members

Reference

Bourinot's Rules of Order, 4th Edition

Roles and responsibilities

The roles and responsibilities of the Executive Committee include:

Cross-Standing Committee Coordination

The Executive Committee may be asked, from time-to-time, by Governing Council as a whole, any individual member of Governing Council, or the President to address important work of Governing Council in between Governing Council meetings. Such requests will flow through the Chair of Governing Council.

Authority

Section 10 (1) (a) of the Canadian Institutes of Health Research Act
CIHR By-Law - Article 5, section 5.01

The Executive Committee does not have decision-making authority, except for items specifically delegated to them by Governing Council.

The Executive Committee tables recommendations to Governing Council for decision.

Reporting

The Executive Committee will circulate the minutes of its meetings to Governing Council within two weeks of meeting or at the next Governing Council meeting, whichever is first.

The person or persons requesting that the Executive Committee address important work in between Governing Council meetings will also be informed of the outcomes relating to their request.

Evaluation

On an annual basis, a review of the terms of reference and re-affirmation of membership.

Secretariat support

The Executive Committee is supported by the CIHR Governance Secretariat. The Secretariat advises the committee Chair and members, prepares and distributes minutes, and enables timely follow-up of committee meetings and decisions.

Terms of reference

Approved at CIHR Governing Council Meeting of August 31, 2000.
Revised: Governing Council Meeting of March 24-25, 2010.
Revised: Governing Council Meeting of November 17, 2011.
Revised: Governing Council Meeting of June 25, 2013.
Revised: Governing Council Meeting of June 19, 2019.

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