CIHR Guidelines on Identical or Essentially Identical Applications
The following interpretation guidelines aim to facilitate understanding of CIHR's general practices for managing and monitoring identical or essentially identical applications. These guidelines are intended to be read in conjunction with the Policy on Identical or Essentially Identical Applications (Section 5.2 of the CIHR Application Administration Guide).
The following compliance requirements are based on the principles that CIHR must manage public funds effectively, such that funding is not duplicated for the same research objectives, and that fairness is achieved towards those applicants who compete for funding in observance of CIHR’s policies.
- Once an application has been submitted to CIHR, the nominated principal applicant and/or members of the applicant team must wait for the notification on the funding decision before submitting the identical or essentially identical application to CIHR, NSERC or SSHRC.
- Once an application is funded by CIHR, the nominated principal applicant and/or members of the applicant team must not subsequently submit the identical or essentially identical application to CIHR, NSERC or SSHRC, if the start date of funding, as stated in the funding opportunity, is prior to the end date of the active grant.
- Duplicate applications are only permitted when the nature / objectives of the funding opportunities are considered distinct from one another (e.g., salary award versus research grant).
- Proposals that fall within the same research area, but are primarily focused on distinctly different studies are generally considered distinct under the policy. For example, two proposals investigating disease X but studying different treatments, different target populations and/or proposing different methods or models.
Consequences of Non-compliance
The determination of non-compliance is at the discretion of CIHR.
Confirmed cases of non-compliance may be reported to the Secretariat on the Responsible Conduct of Research, as a breach of the Tri-agency Framework: Responsible Conduct of Research, under article 3.1 Breaches of Agency Policies.
Consequences will be determined on a case-by-case basis. This may involve the withdrawal of all applications determined to be identical or essentially identical to the first submission or cancellation of duplicate funding.
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