Equity, Diversity and Inclusion Privacy Notice Statement: Self-Identification Questionnaire
Authority
The information you provide in the self-identification questionnaire is collected under the authority of the Canadian Institutes of Health Research Act. The collection, use, retention and disposal of your personal information are in accordance with the Access to Information and Privacy Acts.
Purpose and Uses
Self-identification provides information on the degree of diversity of the population applying for funding and participating in peer review of grant applications. The aim of this self-identification data collection is to increase equitable and inclusive access to funding opportunities, as outlined in the Tri-Agency Equity, Diversity and Inclusion Action Plan.
The personal information you provide in this questionnaire will only be used or disclosed for the following purposes:
- Implementing funding equalization measures designed to ensure that underrepresented groups have access to CIHR funding proportional to other groups;
- Determining your eligibility for funding opportunities targeting specific groups;
- Peer review recruitment and within our peer review processes for CIHR’s College of Reviewers; and
- Future program design and delivery, results measurement and reporting purposes.
Questionnaire Requirement and Provision of Personal Information
The completion of the self-identification questionnaire is required in order for your application to be considered and for you to participate as a reviewer. Self-identification information is provided on a voluntary basis and can be changed at any time before you submit your application. If you do not want to provide information about one or more aspects of your identity, you can complete the survey by choosing the option – “I prefer not to answer”. With the exception of funding opportunities targeting specific populations, selecting “I prefer not to answer” to one or more of the questions will not prevent your candidacy from being considered. However, you will not be considered for any corrective measures designed to include historically underrepresented groups.
Privacy Practices
Your personal information collected by CIHR through this form will be stored, in CIHR Info Source Chapter – Bank number: CIHR PPU 005 and CIHR PPU 025. The information collected will be retained and disposed of in accordance with CIHR’s retention and disposition schedule and in alignment and consultation with Library and Archives Canada. The personal information you provide will be kept confidential and will not be used or disclosed for any other purposes without your consent or as may be required by law.
Confirmation and Privacy Rights
By submitting your information, you are confirming that you have read and understood this Privacy Notice Statement and provide your personal information in accordance with it. In addition to protecting your personal information, the Privacy Act gives you the right to request access to and correction of your personal information. For more information about these rights, or about our privacy practices, please contact the Canadian Institutes of Health Research ATIP Coordinator at ATIPCoordinator@cihr-irsc.gc.ca. If you believe your personal information has been mishandled or have concerns about CIHR’s privacy practices, you have the right to file a complaint with the Office of the Privacy Commissioner.
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