Travel Award – Organization for the Study of Sex Differences (OSSD) Annual Meeting 2020
Table of Contents
Application Deadline: February 3, 2020
Anticipated Notice of Decision: February 28, 2020
The Organization for the Study of Sex Differences (OSSD) is an international society composed of basic and clinical scientists of diverse backgrounds who aim to advance science from a sex and gender perspective.
The CIHR Institute of Gender and Health (CIHR-IGH) will provide travel awards for trainees at Canadian institutions to attend the OSSD Annual Meeting to be held on May 4-7, 2020 in Marina Del Rey, California, USA.
The total funds available for this funding opportunity is $50,000, enough to fund at least 14 travel awards valued at up to $3,500 each.
- To promote internationally cutting-edge, Canadian-based research that integrates sex as a biological variable and/or gender as a socio-cultural determinant of health;
- To provide trainees at Canadian institutions with the opportunity to disseminate their research and network with internationally-recognized leaders studying sex and gender science; and
- To provide trainees at Canadian institutions with the opportunity to learn about recent discoveries in sex and gender science.
For an application to be eligible:
- The applicant must be a trainee registered in a master’s, doctoral or post-doctoral program or be a post–health professional degree fellow;
- The applicant must be the first author and presenter of the presentation or poster;
- The applicant must be either:
- The applicant must submit a certificate of completion for one of the three online sex and gender training modules developed by IGH. Applicants should complete the module(s) that is most relevant to their research;
- The applicant’s primary supervisor must provide a letter of support that states the strength of the applicant and their support for the applicant’s travel to the OSSD 2020 Meeting in Marina Del Rey, California; and
- The applicant must provide a letter of motivation outlining how attending and presenting at the OSSD 2020 Meeting will advance their career in sex and gender science and how their research presentation may contribute to the relevant research community, organizations, stakeholders and health research in Canada.
- The findings presented in the abstract must consider sex as a biological variable and/or gender as a socio-cultural determinant of health as an integral part of the research question(s), research design, methods, analysis and data reporting.
General CIHR Policies
Successful applicants funded through this funding opportunity and any other persons working on the project must fully comply with the applicable CIHR Funding Policies.
The following expenses will be considered eligible for funding received through this funding opportunity:
- Travel and accommodation for participant (travel will be by the lowest economy fare);
- Per diem for meals on travel days and meals not included in registration fees during the conference;
- OSSD 2020 Meeting registration fees and abstract submission fees; and
- Poster printing costs.
The following expenses are not eligible for support through this funding opportunity:
- Passport and visa expenses;
- Travel companion(s) expenses;
- Expenses such as incidentals, room service or internet charges; and
- OSSD membership.
If travel award recipients wish to prolong their stay beyond the event dates specified above, it would be at their own expense.
Applicants should review the Use of Grant Funds section of the Tri-Agency (CIHR, NSERC and SSHRC) Financial Administration Guide for a complete listing and description of allowable costs and activities.
Review Process and Evaluation
Relevance Review Process
CIHR-IGH will perform relevance reviews to identify applications that are in alignment with the objectives of this competition. For the purposes of this travel award, applications deemed relevant will be those that:
- Include sex and/or gender as an integral part of the applicant’s research question(s), research design, methods, analysis and data reporting; and
- Align with the goals and objectives of OSSD.
For further guidance on incorporating gender and sex into health research, applicants are encouraged to consult Sex, Gender and Health Research Guide: A Tool for CIHR Applicants. Applications that are not deemed to be relevant will be withdrawn from the competition. There is no formal appeal process for relevance decisions.
Inquiries about whether applicants are eligible and/or applications relevant should be sent to Cora Siebert (IGH) prior to submitting the application.
Submissions will be evaluated and ranked according to the following criteria:
Relevance and Impact
- Relevance of the presentation: Relevance of the applicant’s research to the mandate and/or strategic research priority areas of the CIHR-IGH and the goals and objectives of the OSSD, reflected in the applicant’s abstract. (50%)
- Impact on career: Potential impact of attending and presenting at the conference on the career of the applicant, reflected in the applicant’s letter of motivation. (15%)
Strength of the Applicant and the Application
- Excellence in health research: Demonstrated excellence in research relevant to their career stage, including contributions to scholarly manuscripts and book chapters, presentations at scientific conferences, attainment of external funding, involvement in scientific outreach activities and scientific leadership experience, as reflected in the applicant's curriculum vitae (CV). (10%)
- Strength of the applicant: Demonstrated strength of the applicant based on the letter of support from the research supervisor. (10%)
- Clarity of the application: Clarity of the overall application, objectives(s) and rationale. (10%)
- Budget justification: Appropriate justification of budget and financial need. (5%)
Once travel award applications have been scored and ranked, CIHR-IGH will fund relevant and highly-ranked proposals (in rank order).
Applications that receive a rating below 3.5 will not be eligible for funding. Ranking will be in alignment with the Review Scale of the CIHR Institute Community Support (ICS) Travel Awards.
Conditions of Funding and Special Requirements
- The applicant must comply with CIHR Funding Policies and consent to the use and disclosure of full application and nominative information for relevance review and funding decisions at the time of application;
- In the event that the Notice of Decision is delayed and the OSSD conference takes place prior to the release of funding, the applicant will be required to pay for their own travel costs without guarantee of receiving an award;
- The applicant cannot change or substitute the conference described in this application. Funds cannot be used to present at another conference;
- The travel award is only applicable to the OSSD 2020 Meeting. Should the awardee be unable to attend the OSSD 2020 Meeting, the awarded funds will need to be reimbursed;
- Successful applicants may be profiled in CIHR communications, on the CIHR-IGH website (or that of OSSD) and may have to, if asked, submit a photo and/or short bio to be used in CIHR and Institute related communications (e.g., newsletters);
- Priority will be given to trainees who have not previously received an IGH-funded travel award to attend the OSSD Annual Meeting;
- Successful applicants will be required to deliver a presentation to their lab or research team on what they learned from the OSSD 2020 Meeting; and
- Participants must complete a post-event report on their participation at the OSSD 2020 Meeting, including a copy of the presentation to their lab or research team and send it to IGH (firstname.lastname@example.org) by June 30th, 2020. If participants do not send a copy of their presentation by June 30th, 2020, they will not be able to apply for another travel award from IGH in the future.
How to Apply
- Complete and sign the Applicant Consent Form [ PDF (76.3 KB) ];
- Complete and sign the Application Form [ PDF (320 KB) ];
- Get a CIHR PIN to be included in the application form, if not done already
- Assemble the accompanying documents (listed below)
- Compile all documents into a single PDF and saved in the following format: LastNameFirstName_OSSD2020_TravelApplication.pdf
- Email the full application (forms and accompanying documents) to email@example.com February 3, 2020 at 11:59 PM EST. Applications submitted after this deadline will not be accepted.
Accompanying Documents (instructions for accompanying documents are also listed in the Application form)
- A copy of the abstract that you will submit to the OSSD 2020 Meeting. The subject of the abstract must integrate sex as a biological variable and/or gender as a socio-cultural determinant of health. Abstracts must adhere to the following format requested by OSSD:
- Margins: 1 inch
- Font (all text): Arial 11 point
- Title: Use upper case for each word and bold face.
- Author List: List each contributing author followed by a comma, with institutional affiliations next to each name in italics.
- Author Affiliations: see above.
- Abstract: Provide a brief background, clearly state the hypothesis, briefly describe the experimental methods and results, and provide general conclusions. The length should be no longer than 2000 characters (with spaces).
- Funding: Provide the funding source for the study.
- Applicant’s letter of motivation (maximum 1 page, Arial 11 point) outlining the applicant’s motivation to attend the OSSD 2020 Annual Meeting and how attending and presenting at the meeting will lead to advancing the applicant’s career in the study of sex and gender science.
- Applicant’s CV (maximum 4 pages, Arial 11 point) including educational institutions and degrees earned, a list of the most relevant publications, abstract and conference presentations, awards, recognitions, leadership experience and outreach activities. Any additional relevant information to show the applicant’s leadership in the field of sex and gender science can also be included.
- Certificate of completion for one of the sex- and gender-based analysis training modules for the applicant. After completing the appropriate training module that applies to the research project, the applicant will receive a Certificate of Completion in PDF form. The training module should take approximately 40 minutes to complete.
- Research supervisor letter of support, signed on institutional letterhead from the applicant’s primary supervisor that explicitly states:
- Their consent for submission of the Travel Award application;
- That they agree the applicant may travel to and present their findings at OSSD 2020 Meeting; and
- The strength of the candidate.
The Application Form Checklist (below) can be used to ensure the submission of all the correct documents.
Application Form Checklist
The application, saved in a single document (PDF format), must include:
- Completed and signed applicant consent form [ PDF (76.3 KB) ];
- Completed and signed application form [ PDF (320 KB) ];
- Copy of the abstract that will be submitted to OSSD;
- Applicant’s letter of motivation (maximum 1 page);
- Applicant’s CV (maximum 4 pages);
- Certificate of completion for one of the sex- and gender-based analysis online training modules; and
- Signed letter of support from the applicant’s supervisor (maximum 1 page).
Compile all the documents above into a single PDF document and save in the following format: LastNameFirstName_OSSD2020_TravelApplication.pdf
Once completed, the full application must be emailed to firstname.lastname@example.org by February 3, 2020 at 11:59 PM EST. Applications submitted after this deadline will not be accepted.
Inquiries about the application process should be sent to Cora Siebert (IGH) prior to submitting the application.
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